1. EXAMINATION POLICY
    • Assessment will be done on a semester basis and will be based on coursework as well as examinations set by the College.
    • Continuous assessment shall take place throughout the semester and accounts for no less than 40% of the semester’s course grade.
    • Methods, duration, type and content of assessment, will be prescribed by the Divisional Faculty and approved by the College.
    • There will be a final oral, written or practical examination for EVERY
    • Each student is responsible for obtaining an examination timetable and reporting to the Vice President or Academic Dean any clashes in their schedule, before the date of the examination.
    • Satisfactory completion of a comprehensive examination MAY be a requirement for some programmes.
    • Common papers will be taken at both Campuses
    • Students who are unable to take exams for any reason at all should notify the College administration PRIOR to the exam.
    • All examinations at both Campuses must be taken at the stipulated time. Students who are unable to take examinations because of illness are required to submit a medical certificate from an authorized Medical Officer. Students who fail to comply with this regulation will be deemed to have failed the examination.
    • Any student who refuses to write an examination will automatically receive an “F”
    • Any student who does not submit course work and does not write the examination must repeat the entire course.
    • Only students who have cleared all financial obligations to the College and have satisfied the attendance requirements will be allowed to sit the examinations.
    • No candidate will be admitted to the examination room without his/her Examination Card and College issued ID.
    • Candidates should be in the examination room at least fifteen (15) minutes before the examination. Candidates should be allowed entry up to half hour after the commencement of the examination but no extra time shall be allowed for this lateness.
    • No candidate is allowed to leave until half an hour has elapsed from the start of the examination.
    • Any candidate who leaves the room must not be re-admitted unless during or throughout the period of his/her absence he/she is under supervision of an invigilator or a member of staff authorized by the invigilator
    • Before the start of the examination, candidates are required to deposit their handbags, briefcases, cellular phones (all cell phones must be turned off before entering the examination room), books etc. at the front of the room, a desk will be provided for that purpose before the commencement of each examination.

 

  • SUPPLEMENTAL / RESIT EXAMINATIONS
    • Resit examinations are for those students who have attained a combined coursework and examination grade between 45% – 49% (D). Resit examinations SHOULD NOT be used as makeup for those who have missed examinations.
    • Supplemental examinations are for students who have not written examinations for extenuating circumstances. Students will be given a chance to do so during the NEXT sitting of the examinations. It is in the student’s best interest to ascertain when the examination for the particular course will be written again.
    • A student who completes a programme satisfactorily (attains a C or a 2.0 GPA) but fails to obtain a passing grade in no more than three subjects may take a resit examination for each of the courses he would have gotten a D in.
    • Supplemental and resit examinations will be held during the first four weeks of the semester following the failed examination. Dates to be determined by the Dean. A fee of $150.00 is charged for supplementary examinations.
    • A student who fails the supplemental examination will be required to repeat the relevant course.
    • A student who passes the resit examinations will not be awarded a grade above “C“. This grade will be included in the student’s cumulative grade point average. A student who passes the supplemental examination will receive the grade earned.
    • A student is only permitted to write ONE supplemental/resit examination for each course.
    • A student wishing to sit supplemental and/or resit examinations MUST submit a request in writing to the respective Chair of Department within (2) TWO WEEKS of the distribution of grades. It is the student’s responsibility to ascertain when grades will be distributed.

 

  • REPEATING OF COURSES
    • When a student repeats a course, the new grade and the credits earned will be included in the student’s cumulative grade point average.
    • A student who fails a course will be permitted to repeat the course ONLY TWICE.
    • A student who is repeating a course and who submits assignments and sits examinations and tests but does not attend at least 80% of the course, will not be awarded a grade higher than “C” in that course. A fee of $360.00 per course will be charged and the time-table feasibility is the student’s responsibility.

 

  • EXTENUATING CIRCUMSTANCES
    • Students are required to notify any extenuating circumstances that they may feel have affected their performance to the President/Vice President, in writing, as soon as possible after the examination, and not later than 24 hours before the meeting of the Examination Board of Studies, so that their performance can be considered in the light of the relevant facts. Submissions must be supported by written evidence such as a medical certificate.

Exceptionally, a student who for grave extenuating cause, has not been able to complete the required coursework in a particular course, might, at the discretion of the Academic Dean, be allowed to sit the Supplemental examination, and have the grade gained there from accepted as the total and final grade for the course.

Similarly, a student who for grave extenuating cause is unable to sit the final examination, might, at the discretion of the Academic Dean be allowed to sit the Supplemental Examination and have the grade gained there from stand in the place of his final examination grade.

 

 

Operationally, this would mean that the grade obtained for the Supplement Examination would be computed along with his coursework grade in the relevant ratio to produce the final grade obtained for the course. Such grave extenuating cause might include inter alia, serious medical illness or psychological trauma.

In both instances, the matters should be dealt with by the college committee and a recommendation forwarded to the Academic Committee. The student must provide adequate documented evidence of the nature of the grave extenuating cause, and the college must certify that he has completed the relevant course of instruction.

STUDENTS IN THE BACHELOR PROGRAMMES SHOULD BE GUIDED BY CCCJ’S STUDENT HANDBOOK.

 

  • GRADING
    • 1. The authority to determine grades rests with the lecturer in the first instance. In order for a student to pass any course taken he/she must complete the continuous assessment and the exam. The official grading system of the college must be adhered to at all times and courses should be taken for the specified number of hours within the semester.
    • 2. A student who feels that the final grade received in a course is incorrect or needs to be adjust-ed must firstly confer with the lecturer who assigned the grade. If further steps are necessary, the student should appeal in writing to the Registrar who would refer the matter to the Princi-pal. This must be done within the first two weeks of the semester following that in which the grade was assigned. If the issue is not resolved then the Principal shall convene a committee to review the script and recommend a course of action .
    • 3. Final examination scripts are the property of the College and shall not be returned to the student.

 

  • GRADING SYSTEM
    • The grading system is designed to evaluate the performance of students as fairly as possible and operates on a required subject grade point system in the curricula. When the requirements for each course are satisfactorily completed credits and grades are assigned.

 

The following grading system is used:

Grade

Grade Points

Percent

     A+     Excellent

4.0

100 – 96
     A

3.7

95 – 90

     B+     Good

3.3

89 – 84

     B

3.0

77 – 72

     B-

2.7

71 – 66

     C+

2.3

65 – 60

    C      Satisfactory

2.0

59 – 55

     C-     Low Pass

1.7

54 – 50

     D      Resit

1.1

49 – 45

     F      Failure/Repeat

0

44 – 0

     I      Incomplete

0

 
     W      Withdrawn Passing

0

 
     WF     Withdrawn Failing

0

 
     AU     Official Audit

0

 

     No     No Credit

 

 

D –      Students receiving a D grade have the option to resit the examination, at a charge of $150.00; retain the D’ grade or repeat the course at a cost to the student.

I –        Is permitted when extenuating circumstances prevents the completion of the course. The ‘I’ becomes an F if the student
             does not improve on the I within the next offering after the end of the course.

W –     A student may be permitted to withdraw from the course for medical or other compelling reasons.

WP –   The student is doing work that will qualify for a passing grade at the time of withdrawal.

WF –   The student is doing failing work at the time of withdrawal.

AU –   The student may audit the course and not participate in the examinations. All required fees would be paid with regular
           attendance and completion of assignments. No grades or credits will be issued. AU will be recorded on the transcript.

 

 

  1. STUDENT’S GRADE POINT AVERAGE (GPA)

The academic standing of a student is determined by his/her GPA for the programme of study. Grade points are computed by multiplying the number of credit hours per course by the value of the grade earned. The GPA is then computed by dividing the total number of grade points by the total number of credit hours attempted.

 

HOW TO COMPUTE YOUR G.P.A.

The academic standing of a student is determined by his/her GPA for the programme of study. Grade points are computed by multiplying the number of credit hours per course by the value of the grade earned. The GPA is then computed by dividing the total number of grade points by the total number of credit hours attempted.

 

(1)
COURSES COMPLETED
(2)
CREDIT
(3)
GRADE HOURS
(4)
GP EARNED
(5)
TOTAL GP EARNED
ENGLISH 4 B (3.0)  4X3.0 = 12
MATH 4 A (3.7) 4X3.7 = 14.8
BIOLOGY 4 A (3.7) 4X3.7 = 14.8
SOCIOLOGY 2 B (3.0) 2X3.0 = 6
LAW 2 A (3.7) 2X3.7 = 7.4
MARKETTING 2 C (2.0) 2X2.0 = 4
PSYCHOLOGY 2 C (2.0) 2X2.0 = 4
  20     63

The Students Grade Point Average = Total Grade points (66) divided by the total credit hours (20).

The GPA = 63/20 = 3.15

  1. STUDENT RECORDS

Only the Registrar and/or the Academic Dean or persons authorized by the Academic Dean will be allowed access to student records. Transcripts will be forwarded directly to Universities and Colleges at the request of the student.

Agencies such as Universities and prospective employers will be provided with information on the student at the request of the student in writing.

Grades will not be faxed or given to students over the telephone.

The College will provide written evidence of a student’s academic achievement where a certificate has been misplaced or destroyed. A student’s transcript/record may be withheld if a student is in violation of any college regulation.

  1. ACADEMIC STANDING

A student’s academic standing will be determined by his/her Grade Point Average.

  • A students academic standing will be determined by his/her Grade Point Average (GPA) for the programme of study.
  • To maintain academic standards of the College each student will be required to maintain a minimum GPA of 2.0.
  • A student will receive a written warning at the end of a semester when his /her GPA falls below 2.0.
  • A student will be placed on academic probation if his/her semester G.P.A. falls below 2.0 for two consecutive semesters. While on Academic probation the student will meet periodically with the President, Deputy President, Academic Dean or Course Tutor as appropriate to re-view his/her progress. A student must demonstrate that he/she has the ability and the desire to profit from the instruction provided at the college.
  • A student will be removed from Academic probation if he/she achieves the minimum GPA required.
  • A student may be required to withdraw from or repeat a programme if he/she has a semester GPA of less than 2.0 for three consecutive semesters.
  • A student who fails a course twice will not be allowed to repeat the course without special permission and/or arrangements for remedial work and counseling.
  • A student who plans to withdraw should inform the College officially.
  • A student who withdraws officially will be permitted to “store” credits earned, provided he/she re-registers within a period not exceeding three years.
  • A student who withdraws without notifying the College will receive an “F” grade. Those who notify the College will receive a grade of WP (withdrew passing) or WF (withdrew failing).
  1. DEAN’S LIST

Students who have demonstrated outstanding scholastic achievement by completing 12 or more graded units in the qualifying term with a Grade Point Average of 3.5 or better will be recognized on the Dean’s Honour list. Students receiving any grade below “C” or a grade “I” will be excluded from the Dean’s list.

  1. GRADUATION REQUIREMENTS
  • In order to become eligible for graduation a student must have attended a minimum of eighty (80) percent of each course and complete all class related work and course assignments.
  • A cumulative GPA of 2.00 or more is required for graduation.
  • Students must be FREE OF ALL FINANCIAL OBLIGATIONS to the college.
  1. ACADEMIC CHEATING AND PLAGIARISM

Cheating, plagiarism or other dishonest practices in examinations are serious offences and are subject to disciplinary action. Students found guilty of any examination irregularities at or before the examination will have their examination cancelled and will be subject to disciplinary proceedings.

CHEATING INCLUDES ATTEMPT AT OR ACCOMPLISHMENT OF ANY OF THE FOLLOWING:

  • Copying or obtaining information from another student’s test or examination paper.
  • Collaborating, conspiring, or cooperating with any other person in a test /examination by giving or receiving unauthorized information
  • Using un-authorized equipment or materials in a test/examination.
  • Obtaining examinations fraudulently – in part or all of an un-administered test.
  • Impersonating/substituting for another student or permitting any other person to substitute for oneself.
  • Submitting as one’s own effort any work that has been prepared totally or in part by another person.
  • Falsifying entry documentation in examinations.
  • Plagiarism – the use of another person’s work (whether copyrighted or not) as one’s own work and the submission of such work for credit without due acknowledgement.
  • Any other DEVIOUS means of securing a mark or grade in a course which will be recorded as part of the course work of the student.

Any alleged instance of cheating or plagiarism should be reported by the Chief Invigilator or Invigilator, who if satisfied that cheating has taken place must submit a written report to the Registrar who will refer the matter to the President, who will examine the case along with the Academic Committee.

For a first offence – a zero will be imposed on the work in question. The student will be allowed to resit the paper.

For a second offence — the student will receive an “F” grade and will be allowed to repeat the course.

A third offence — will result in suspension/expulsion.

A student who has recorded THREE clear instances of academic dishonesty in a programme may not be awarded any college qualification.

  1. APPEALS OF EXAMINATION RESULTS

A student may contest a decision in writing to the Examinations Appeal Committee by following the Grade Appeals Procedure.

  • NEED TO INCLUDE COD FIRST
  • Application for review of examination grades must be done in writing to the Academic Dean no later than two weeks after official notification of the examination results.
  • Applicants shall support their appeal/allegations with detailed and authentic reasons in writing.
  • A NON-REFUNDABLE fee of $25 shall be charged in respect of each course result on which the applicant requests a review. An application request will not be considered until the fee is paid.
  • The Registrar shall provide the Appeals Committee with the candidate’s application for review, the relevant scripts and mark sheets and a list of all the markers for the courses concerned.
  • A review by the Examination Appeals Committee shall normally be held not later than three weeks after official notification of results.
  • The results of the review shall be reported to the Academic Board which shall be the final decision.
  • The candidate will be informed after the Academic Board’s decision.

 

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