DEAN OF ACADEMIC AND STUDENT AFFAIRS

The Dean of Academic and Student Affairs reports to the President and supervises all academic staff including Faculty Chairs, the Registrar, Systems Administrator and Student Activities Coordinator

The Academic Dean is responsible for directing the instructional programmes of the College in adherence to the College policy and in keeping with internationally accepted standards. He/she is further responsible for coordinating and advising the President in the areas of quality assurance, assessment and evaluation, graduation, strategic and facilities planning and other internal affairs of the College.

Faculty

The Academic Dean is responsible for the hiring of most department chairs and faculty selection. She/he often acts as a bridge between the academic and bureaucratic sides of education. Often the Dean will delegate responsibility to trusted Chairs of Faculty but still oversee all the activity within each department.

Course Scheduling and Public Relations
The Academic Dean is responsible for overseeing course scheduling and the introduction of new courses into the curriculum of the College. She/he also plays an integral role in maintaining good relationship with alumni and the general public and garnering financial support for the institution. The Academic Dean must have excellent social skills, as he/she is called upon to interact with the public as a representative of the college.

 

Faculty Communication
Because all faculty report directly to the Academic Dean, he/she is often looked to for problem-solving and conflict resolution. For this reason, the Dean must have an active interest in and knowledge of the academic side of this jurisdiction, as well as a basic understanding of all areas of education. She/he must likewise be persuasive, an effectual listener, and collaborative. The authority of the Academic Dean is consistently being challenged, and thus he/she must possess humility, patience, and fortitude.

Essential duties and responsibilities

  • Provision of curricula advisement and orientation of students
  • Co-ordination of the Academic programmes of the College
  • Coordinate Programme planning, forecasting and timetabling
  • Responsible for areas related to quality assurance, assessment and evaluation
  • Assist the President in the area of counseling from time to time, and continuous quality improvement
  • Monitoring performance and attendance of faculty
  • Serve as a member of College committees
  • Evaluation and Assessment of students
  • Advising the President on Student Activities and funding for Student Organizations
  • Organizing Staff Development
  • Assisting students with applications to external institutions
  • Any other reasonable duties as may be assigned from time to time for the efficient functioning of the College

LECTURERS

Lecturers are required to teach across different academic levels from the G.C.E. Advanced level, Caribbean Advanced Proficiency and up to the Associate and Bachelor Degree levels. Multi-disciplinary candidates are particularly encouraged to apply for these positions.

The ideal candidate must have knowledge and skills obtained through collegiate preparation resulting in a Master’s degree (Doctorate preferred) which must include eighteen (18) graduate semester hours in the area being applied for, from an accredited and recognized institution plus a Teaching Diploma or Postgraduate Diploma and no less than three years post qualification teaching experience. A Bachelor’s Degree with a minimum of second class honors or other postgraduate qualifications, teaching certificate/Diploma and experience in teaching at the Tertiary level may be considered.

NURSE EDUCATOR

TCICC needs a Nurse Educator who will help prepare the next generation of nurses in classroom settings. The ideal person should be able to provide guidance and mentoring to nursing students, showing them how to deliver the best healthcare possible. He/she will combine clinical abilities with responsibilities related to:

  • Designing curricula, courses and programs of study that reflect contemporary healthcare trends,
  • Creating healthcare environment in classroom, laboratory, and clinical settings that will facilitate student learning and the achievement of desired cognitive, affective, and psychomotor outcomes.
  • Teaching classroom and clinical courses
  • Advising and guiding students
  • Using a variety of strategies to asses and evaluate student learning in classroom, laboratory and clinical settings,
  • Documenting the outcomes of the educational process.
  • Advising students
  • Engaging in scholarly work
  • Participating in professional associations
  • Contributing to the academic community through leadership roles
  • Engaging in peer review
  • Maintaining clinical competence
  • Writing grant proposals

The ideal person will:

  • Have excellent communication skills
  • Be creative, and have a solid clinical background
  • Be flexible and possess excellent critical thinking skills.
  • Have a substantive knowledge base in his/her area of instruction and the skills to convey that knowledge in a variety of ways to student nurses.
  • Have a strong knowledge base in theories of teaching, learning and evaluation
  • Be able to design curricula and programs that reflect sound educational principles
  • Be able to assess learner needs
  • Be innovative; and enjoy teaching.
  • Adapt curriculum and teaching methods in response to innovations in nursing science and ongoing changes in the practice environment.
  • Have advisement and counseling skills, research and other scholarly skills, and an ability to collaborate with other disciplines to plan and deliver a sound educational program.

At a minimum, the ideal person should have a graduate-level degree, such as a Master of Science in Nursing (MSN) with a specialization in Nursing Education; and should be a Registered Nurse (RN) with advanced clinical training in a healthcare specialty.

LIBRARIAN

The Librarian reports to the President; directs and maintains the College Library according to standard Library procedures as well as works with the faculty, staff, and administration of the College to formulate policies and regulations for the operation of the Library.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Organizing and maintaining a well-organized library system
  2. Establishing a core collection of reference and lending materials taking into consideration, the needs of the faculty, management and students and as dictated by the curriculum, personal and research needs.
  3. Organizing and maintaining an up-to date library catalogue system by ensuring that catalogue cards are generated for new materials acquired and ensuring that they are filed in the relevant collection and sequence.
  4. Ensuring that catalogue cards for all withdrawn and discarded materials are promptly removed from the catalogue.
  5. Classifying. cataloguing and allocating books to the various sections.
  6. Keeping an inventory/database of all volumes in the library.
  7. Ensure that students display proper order and decorum in the library.
  8. Computerization of the Library.
  9. Responsible for the equipment in the Library.
  10. Any other reasonable duty which may be assigned from time to time for the effective functioning of the Library.

 

Qualifications, Experience, and Skills.

  • A Bachelor’s Degree or it’s equivalent or a professional qualification from an accredited and recognized institution.
  • Three years of experience in a similar position of authority will be an asset.
  • Must be professional, confidential, tactful, and vigilant at all times.
  • Must demonstrate honesty, reliability, maturity, collegial support, and a willingness to work with and learn from others.
  • Must be computer literate, with demonstrated ability in word, excel, access, and QuickBooks software.

HUMAN RESOURCE MANAGER

The HR Manager is a professional responsible for attracting, motivating, and retaining the most qualified talent by directing the administrative functions of the HR department. He/she is called upon to handle employee-related services, policies and procedures, regulatory compliance, and is responsible for overseeing recognition programs as well as managing workplace safety initiatives. Along with administering employee-benefit programs, the HR Manager’s role involves finding, screening, recruiting new job applicants, and developing training and development programs for all employees.

He/she would be in a position to make recommendations to Senior Management based on analyses of worker productivity. He/she must identify ways to maximize the value of the College’s employees and ensure all human resources are being utilized as efficiently as possible.

The HR Manager possess strong collaboration, communication, negotiation, and interpersonal skills. The candidate should have a solid background in policies, employment law, and human resources. He/she is responsible for ensuring that the overall administration, coordination, and evaluation of human resources plans and programs are realized. He/she should possess excellent decision-making, strategic thinking, leadership, interpersonal, and ethical conduct skills, and must be well-educated in his/her field of expertise.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Managing College staff, including coordinating and supporting the recruitment process
  • Onboarding newcomers to the College by developing and conducting adequate new employee orientations/induction and training, as well as employee relations counseling;
  • Supporting employee opportunities for professional development;
  • Managing succession planning of staff
  • Assisting with the performance management and review process
  • Developing and administering human resources plans and procedures that relate to College personnel
  • Planning, organizing, and controlling the activities and actions of the HR department
  • Contributing to the development of HR department goals, objectives, and systems
  • Implementing and revising the College’s compensation program by performing benefits administration;
  • Creating and revising job descriptions;
  • Developing, analyzing, and updating the College’s evaluation program;
  • Developing, revising, and recommending personnel policies and procedures;
  • Maintaining and revising the College’s handbook on policies and procedures;
  • Maintaining affirmative action programs;
  • Overseeing recruitment efforts for all personnel, including writing and placing job ads (with the Dean);
  • Maintaining department records and reports;
  • Participating in administrative staff meetings;
  • Maintaining College directory and other organizational charts.

 

Qualifications and Experience

The Ideal Candidate should typically possess one of the following along with previous experience in the HR field: BA/BBA/BSc/MA/MBA/MSc in Business Administration/Management with a concentration in one of the following:

    • Human resources Management/Organizational
    • Organizational Leadership/Behavior
    • Management and leadership
    • Industrial/Labor Relations
    • Leadership Development

Professional certification in one or more of the following will be an added advantage: SHRM, SHRM-CP, SHRM-SCP, HRCI, PHR, SPHR, GPHR, HRMP, HRBP.

NETWORK-SYSTEM ADMINISTRATORS

Basic Job Description

  • Install, configure, and support TCICC’s computer systems, including local area network (LAN), as well as Internet and intranet systems or segments of network systems.
    • Ensure network connectivity throughout TCICC’s LAN/WAN infrastructure is on par with technical considerations.
    • Perform network address assignment.
    • Assign routing protocols and routing table configuration.
    • Assign configuration of authentication and authorization of directory services.

 

  • Maintain network hardware and software. Monitor network to ensure network availability to all system users and perform necessary maintenance to support network availability.
    • Adding new host machines to the network
    • Diagnose hardware and software problems, and replace defective components.
    • Administering network services, such as NFSTMservices, name services, and electronic mail
    • Troubleshooting network problems: Analyze and isolate issues.
    • Administer servers, desktop computers, printers, routers, switches, firewalls, software deployment, security updates and patches
    • Maintain network facilities in individual machines, such as drivers and settings of personal computers as well as printers
    • Perform data backups and disaster recovery operations
    • Maintain an inventory of parts for emergency repairs
    • Perform routine network startup and shutdown procedures, and maintain control records.

 

  • Plan, coordinate, and implement network security measures in order to protect data, software, and hardware

 

  • Expand Network Services by providing additional shared software:
    • Setting up a new network and connecting it to the existing network using a machine functioning as a router, thus creating an internetwork
    • Configuring machines in users’ homes or in remote office sites and enabling these machines to connect over telephone lines to your network
    • Connecting your network to the Internet, thus enabling users on your network to retrieve information from other systems throughout the world
    • Configuring UNIX-to-UNIX Copy Program (UUCP) communications, enabling users to exchange files and electronic mail with remote machines

ASSISTANT REGISTRAR

Job title: Assistant Registrar

Reports: directly to the Registrar, and is supervised by Academic Dean.

Location: Grand Turk Campus

To assist the Registrar in the overall coordination and supervision of the Office of the Registrar and to assume full responsibility during the absence of the Registrar and the Academic Dean.

 

Key responsibilities & duties

Thorough knowledge of the operations, functions, and scope of authority of the Office of the Registrar

Ability to maintain confidentiality and to exhibit good judgment consistent with College policy

Assist with the assignment of prerequisite courses with relevant students during the registration and enrolment process.

Data entry of historical data for Bachelor’s Degree students.

Ability to organize and manage multiple tasks and deadlines, and work cooperatively with the Administration Office team.

Ability to interact and develop working relationships with students

Ability to interact with faculty and professional staff

Proficient knowledge of an ISIMS student records management system.

Proficient in Microsoft Office Suite

 

Duties of the role

e.g. Respond to inquiries – over the phone and face-to-face from the staff and public

e.g. Miscellaneous admin duties and support registrar team

e.g. Data entry

 

Competencies sought

Communication skills including conflict resolution and a friendly manner

Good organizational skills and attention to detail

Team orientated approach

Excel database skills

 

Academic or trade qualifications

Bachelor’s degree required

 

Work experience and skills

Minimum 3 years related experience in Office of the Registrar or Records area

ASSISTANT TO THE SYSTEMS ADMINISTRATOR

Job title: Assistant Systems Administrator

Reporting to: Systems Administrator

Location: Grand Turk Campus

The candidate must be competent and skilled in the following areas of computer repairs, networking, and webpage design (PHP is preferred). To train someone on the job would result in more constraints and time consuming which may worsen the efficiency of the office.

The prospective candidate must demonstrate strong competencies in completing the following duties:

  1. Assist in the preventative maintenance of computers and equipment:
    • Servicing
    • Installation of hardware/software
  2. Assist in the networking of computers:
    • Making and ensuring ends/connectors are in place o Running of network wiring if needed o Plan network layout and maintenance; Check/configure modems/routers/switches
  3. Assist in Training and providing end-user support to:
    • ISIMS (working with lecturers and chairs to ensure comfortable use of the system)
    • Moodle (guiding lecturers to build content, and add activities in Moodle) o Backup course content and roll over for next academic year.
  4. Assist in the planning of technological improvements for the college o networking ideas o technology in the classroom

Special Skills: Networking and Webpage Design, some about of graphic design would be a plus.

HANDYMAN

JOB SUMMARY:     Assist in ensuring the general upkeep of the Providenciales Campus by preparing classrooms for lecturers, exams or special functions; cleaning all windows and fans; emptying of large outdoor bins; removal of loose dirt and trash found outdoors on corridors or elsewhere; removal and storage of unused furniture; removal of discarded furniture; providing office assistance in the stocking of office supplies, cleaning supplies, water, and collection and delivery of various items such as mail.

REPORTS TO:         Office Manager

TASKS

  • Perform or assist with cleaning duties as necessary on a daily basis
  • Inspect and evaluate the physical condition of facilities and report areas for attention to the supervisor daily
  • Empty outdoor trash containers into bigger containers as needed: twice per day minimum – Morning, Afternoon
  • Remove all loose dirt and trash found outdoors: twice per day minimum – Morning, Afternoon
  • Prepare classrooms for lectures daily
  • Prepare classrooms for general exams per semester
  • Clean all windows and fans at Campus: every two months
  • Store unused furniture as requested
  • Organizing and maintaining storage locations
  • Discard damaged furniture as requested
  • Stock supplies: office, cleaning, water as needed
  • Collect and deliver various packages as requested: mail
  • Other relevant duties that may be assigned

WORKING CONDITIONS

  • Indoor and Outdoor
  • Spend time walking and standing
  • 39 hours per week
  • Monday – Saturday
  • $7.00 per hour
  • Monthly Messenger Allowance – $230

TOOLS & EQUIPMENT NEEDED

  • Transportation
  • Broom
  • Mop
  • Mop Bucket
  • Trash Bags
  • Gloves
  • Cleaning Cloth

JOB SPECIFICATION

The holder of this position should exhibit the following personal characteristics:

KNOWLEDGE

  • English Language
  • Customer Care
  • Personal Care

EDUCATION

  • High School Diploma or Equivalent

SKILLS

  • Active listening
  • Initiative
  • Customer Service
  • Office Service
  • Driving

ABILITIES

  • Near Vision — The ability to see details at close range
  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Strength and flexibility — The ability to exert maximum muscle force to lift, push, pull, or carry objects; and bend, stretch, twist, or reach with your body, arms, and/or legs.

CLEANERS

JOB SUMMARY:     Keep buildings in clean and orderly condition. Perform any combination of light cleaning duties dusting; removing the trash; cleaning offices, restrooms, and classrooms; maintaining clean corridors.

REPORTS TO:         Office Manager

TASKS

  • Service, clean, or supply restrooms
  • Replenish restroom items as needed
  • Clean building floors by sweeping, mopping, scrubbing, or vacuuming
  • Gather and empty all indoor wastebaskets
  • Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures
  • Clean window sills, partitions, or mirrors
  • Notify managers concerning the need for repairs to broken furniture
  • Inform manager when cleaning supplies are running low
  • Dust and clean all furniture (including classroom desk), walls, machines, or equipment

WORKING CONDITIONS

  • Indoor and Outdoor
  • Spend time walking, standing, and shifting classroom desk into order
  • 35 hours per week
  • Monday – Saturday (Split Shifts)
  • $6.50 per hour; relevant ordinance applies for overtime and holiday pay

TOOLS & EQUIPMENT NEEDED

  • Gloves
  • Broom
  • Mop
  • Mop Bucket
  • Cleaning Supplies
  • Trash Bags
  • Service Items (hand towel, toilet paper, air freshener)

 

JOB SPECIFICATION

The holder of this position should exhibit the following personal characteristics:

KNOWLEDGE

  • English Language
  • Customer Care
  • Personal Care
  • Safe Use of Chemicals

EDUCATION

  • High School Diploma or Equivalent

SKILLS

  • Active listening
  • Effective Communication
  • Initiative
  • Customer Service
  • Monitoring
  • Critical Thinking
  • Time Management
  • Active Learning

ABILITIES

  • Extent Flexibility— The ability to bend, stretch, twist, or reach with your body, arms, and/or legs
  • Stamina— The ability to exert yourself physically over long periods of time without getting winded or out of breath.
  • Vision – The ability to see details
  • Oral Comprehension — The ability to communicate information and ideas in speaking so others will understand.
  • Manual Dexterity— The ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects

SECURITY OFFICER

JOB SUMMARY:     Guards, patrols, and monitors premises to prevent theft, violence, or infractions of rules. Generally greets persons arriving at the campus and provides information on the office location to visitors. Monitors staff room to ensure persons entering are those with access privilege. Keenly monitors the movement of persons in and out of the office and the campus in general.

REPORTS TO:         Office Manager

TASKS

  • Lock doors and other entrances and exits to secure buildings.
  • Investigates all disturbances.
  • Monitors the entrance and departure of employees, students, visitors, and other persons to guard against theft and maintain the security of premises.
  • Write reports of daily activities and irregularities.
  • Patrol premises to prevent and detect signs of intrusion and ensure the security of doors, windows, and gates.
  • Call police or fire department in cases of emergency, such as fire or presence of unauthorized persons.
  • Respond to medical emergencies by administering basic first aid or by obtaining assistance from paramedics.
  • Circulate among visitors, students, or employees to preserve order and protect property.
  • Warn persons of rule infractions or violations, and apprehend or evict violators from premises, using force when necessary.
  • Answer questions and provide information during non-business hours.
  • Direct the flow of traffic on campus when needed and ensures organized parking of vehicles
  • Other relevant duties that may be assigned

WORKING CONDITIONS

  • Indoor and Outdoor
  • Spend time walking and standing
  • 44 hours per week
  • Monday – Sunday (Morning, Evening, or Mid-night Shift)
  • $8.50 per hour; relevant ordinance applies for overtime and holiday pay

 

TOOLS & EQUIPMENT NEEDED

  • Flashlight
  • Baton

JOB SPECIFICATION

The holder of this position should exhibit the following personal characteristics:

KNOWLEDGE

  • English Language
  • Customer Care
  • Personal Care
  • Public Safety & Security

EDUCATION

  • High School Diploma or Equivalent

SKILLS

  • Active listening
  • Effective Communication
  • Initiative
  • Customer Service
  • Monitoring
  • Critical Thinking
  • Active Learning

ABILITIES

  • Problem Sensitivity— The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Near Vision — The ability to see details at close range.
  • Far Vision – The ability to see details at a distance.
  • Oral Comprehension — The ability to communicate information and ideas in speaking so others will understand.
  • Strength and flexibility — The ability to exert maximum muscle force if needed.

Sensibility – The ability to identify or detect a known pattern – (a figure, object, word, or sound that is hidden in other distracting material) or repeated patterns of undesirable behaviour.

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